Office Manager Position - Now Hiring!

We are currently looking for an efficient, organized, energetic, courteous and responsible Office Manager!

Must be able to work in St. David and Huachuca City (in the future)

Please contact our office for an application or if you have any questions.

Both application and resume required.

Here is the job description:

Office Management

·         Coordinates activities of office staff.

·         Analyzes, organizes, and maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions

·         Establishes uniform correspondence procedures and style practices.

·         Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records.

·         Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments

·         Completes operational requirements by scheduling and assigning employees; following up on work results

·         Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement

·         Initiates cost reduction programs.

·         Reviews clerical and personnel records to ensure completeness, accuracy and timeliness.

·         Prepares activities reports for guidance of management, using computer.

·         Displays professional appearance and manner.

·         Ensures company facilities and grounds are maintained in a professional appearance.

·         Maintains office staff by recruiting, selecting, orienting, and training employees

·         Maintains office staff job results by coaching, counseling and disciplining employees; planning, monitoring, and appraising job results.

·         Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

·         Contributes to team effort by accomplishing related results as needed.

Customer Service

·         Directs and coordinates customer service activities of company to install, service, maintain, and repair landscaping activities.

·         Reviews customer requests for service to ascertain cause for service request, and customer address and phone number.

·         Determines staff hours, number of personnel and parts and equipment required for service call, utilizing knowledge of service and service procedures and practices.

·         Prepares schedules for crews, assigned crew route.

·         Keep records of work hours, services and materials used for each service call.

·         Place orders for supplies and materials as needed, and with help of General Supervisor.

·         Contact crews by phone to obtain or give information and directions regarding service or installation activities.

·         Ensures subordinates display professional appearance and manner.

Data Entry

·         Operates keyboard or other data entry device to enter data into computer: enters alphabetic, numeric, or symbolic data from source documents into computer, and following format on screen.

·         Responsible for all entered data, to include proper billing and scheduling information.

·         Compares data entered with source documents, or re-enters data if errors are detected.

·         Compiles, sorts, and verifies accuracy of data entered.

Qualifications:

·         Efficient, organized, energetic, courteous and responsible.

·         Accurate information that flows quickly from clients to appropriate personnel and vice versa will insure productivity and customer satisfaction.

·         Accurate billing and payable cycles are evidence of quality work